COVID Testing, Contact Tracing, and Learning Plan

COVID-19 Testing

The school will comply with CDC guidance and not conduct COVID-19 testing or require testing.

The decision of whether a test needs to be conducted should be determined by a healthcare provider or the local department of health. In the event that a large-scale testing needs to be conducted, the school administration will work with the Warren County Department of Health to secure appropriate testing protocol.

Contact Tracing

The school will notify the state and local health department immediately upon being informed of any positive COVID-19 diagnostic test result by an individual within school facilities or on school grounds, including students, faculty, staff, and visitors.

To assist the local health department with tracing the transmission of COVID-19, the school has developed and maintained a plan to trace all contacts of exposed individuals in accordance with protocols, training, and tools provided through the New York State Contact Tracing Program.

The school may assist with contact tracing by:

  1. Keeping accurate attendance records of students and staff members
  2. Ensuring student schedules are up to date
  3. Keeping a log of any visitor which includes date and time, and where in the school they visited
  4. Assisting the local health departments in tracing all contacts of the individual in accordance with the protocol, training, and tools provided through the NYS Contact Tracing Program

Based on data and recommendations provided by the Warren County Department of Health regarding contact tracing, a decision to close the entire school, or individual classrooms will be made. We may also have to work with the affected individual’s home Health Department.

Confidentiality must be maintained as required by federal and state laws and regulations. School staff should not try to determine who is to be excluded from school based on contact without guidance and direction from the local health department.

Continuity of Learning Plan

St. Mary’s -St. Alphonsus School recognizes the importance of continuity of instruction during the COVID 19 crisis and as ordered by the Governor of New York. We recognize that a full school experience will look different through in person learning and distance learning. We have worked with administrators, teachers, parents, and students to ensure that we continue to deliver instruction in a way that prevents regression of previously acquired skills, advances curriculum, provides for learning, assessment, and intervention, and fosters connections between teacher and student. Our plan remains flexible to meet the varying needs of all constituents while still accomplishing the aforementioned goals.

Teachers will provide in person learning and direct virtual instruction or check-ins with their students using a combination of synchronous (live/real time) and/or asynchronous (not-live/recorded) teaching. In person and direct virtual instruction enables teachers and students to remain connected and engaged. In addition to whole class instruction, teachers continue to provide extra help and remediation as needed.

With the understanding that teachers will not be able to teach through the scope of what was originally planned, they have worked with the administration to identify topics and standards that are most essential for each course and for moving onto the next courses/grades. After identifying the essential learning standards to be taught in conjunction with the shared resources, the teachers have re-mapped their curriculum to ensure that planned topics cover the skills identified. Changes have been made to the curriculum as indicated.

This planning is also key to determining what learning standards will be assessed, allowing us to plan beyond this school year but with an eye toward next year. Conversations are on-going regarding what assessment looks like in this environment. Teachers are working to identify the best practices including project-based learning that is assigned in small chunks to keep students on-track and provide timely feedback.


Learning Materials and Content:

What learning materials and content will St. Mary’s School utilize in its continuity of learning plan? Please select all that apply.

Paper Textbooks, and other content (books, magazines, etc.)

Digital copies of textbooks

Digital content and activities provided by the school, either free or subscription-based

Online learning courses or course content modules

Communication Tools:

What communication tools will your district utilize in your continuity of learning plan? Please select all that apply.

Telephone and/or video calling


Video Conferencing through Google or Zoom

Social Media


Home visits


Google Classroom

Provide additional information about how parents and families will be notified of the school’s plan for providing continuity of learning opportunities for students.

School plans for continuity of instruction have been communicated via Schoolreach and/or email to all parents in the school from the Principal. The School's plans can be found on our website at the following link: smsaschool.og.

Additionally, the Principal will communicate with the community on a regular basis regarding the plan, changes to the plan from week to week, and all relevant information regarding both teacher and student expectations for remote learning. The newsletter maintained on the school website at the following link:

Please describe how you are communicating with parent(s)/guardian(s) of students during the COVID-19 crisis to ensure that they know the expectations of their children.      

The Principal is communicating with families as needed as new information arises regarding expectations for their participation during remote learning via email.

The faculty and administration will be creating an Addendum to the handbook that outlines the student,and families expectations for Distance Learning in the event the school building must be closed.

In addition to regular communication, parents will be invited to attend a series of virtual training workshops for the various technology tools teachers are utilizing for instruction including Google Meet, Google Classroom, Zoom, and others. The workshops will be held live using Google Meet and /or Zoom and recorded. The workshop recordings will be posted on our website for families to refer to as needed and can be found here:

Teacher/Student Interface:

How is St. Mary’s – St. Alphonsus School planning for teachers and students to interact during the 2020-2021 school year as a result of COVID-19. Please select all that apply.

Teacher office hours, virtually (online) via video conferencing and/or chat, and/or phone

Scheduled teacher/student(s) check-ins, virtual (online) and/or via phone, home visit

Asynchronous communication, feedback, and support via email or remind, seesaw, class dojo, google classroom

In person instruction


How is your school tracking student interactions/engagement?

Student interactions and engagement are being tracked through their participation during in-person, live virtual class meetings and in their completion of assigned asynchronous assignments. Teachers are monitoring student attendance and participation. Teachers are utilizing the collaborative features of Google to maintain records of contact with students and families. These lists are shared among appropriate personnel to ensure children are being supported appropriately.

During distance learning when a student is consistently “absent” from a class meeting or is consistently missing assignments, teachers are calling home. If contact is not made, support staff are contacting families and creating individual plans for support as indicated. Support plans include individual live meetings to discuss issues preventing the students from engaging in school work. These virtual meetings include support for social and emotional struggles, organization of the online school environment, time management, and other issues individual to students. For students that are hybrid learning teachers will connect virtually or in person with them on a regularly scheduled basis.


What methods of instruction does your school plan to implement in your continuity of learning plan? Please select all that apply.

Hard copy (paper) instructional materials provided to students, packaged kits of manipulatives

Instructional materials provided via technology, such as posted on a teacher website or available through Google classroom

Individual or small group synchronous instruction facilitated using technologies such as telephone or video conferencing, google classroom

Large-group or whole class synchronous instruction facilitated using technologies such as telephone or video conferencing, google classroom

Recorded instruction disseminated through technology, including via podcast, dedicated website, or google classroom, DVD/CD



For the methods that require internet and or device access, how is the school ensuring that those with limited or no accessibility to the internet and/or a device remain engaged?

In July, we asked all families to share with us what their needs were with respect to technology for remote learning. When needed, Ipads/Chromebook and computing devices will be sent home to use. Ipads/Chromebooks will be provided to all families who expressed a need to borrow one. When situations call for it, work will be dropped off to houses by our staff members. We appointed teachers as Technology and Remote Learning Coordinators who will continue to check in with parents and students to ensure they are engaged in their work while monitoring their submission of assignments. We ensure that connectivity is not a roadblock for the continuity of learning. Accommodations will be made for families who have no access to internet.

Technology Access:

Student Devices


We provide all students with a computing device


All students use personal devices

We provide computing devices to some students who do not have one at home.


Our continuity of learning plan does not include the use of technology

Teacher Devices

We provide all teachers with a computing device


All teachers use personal devices


We provide computing devices to some teachers


Our continuity of learning plan does not include the use of technology

Student Home Access


All students have high-speed internet access at home


Not all students have high-speed internet access at home

Please provide further information, including what the St. Mary’s –St. Alphonsus School has done to assist students with obtaining home internet access, if applicable.

If needed, we will work to provide a Hotspot for the family

Teacher Home Access

All teachers have high-speed internet access at home


Not all teachers have high-speed internet access at home

In addition to the information above use the text box below to describe how your St. Mary’s – St. Alphonsus School plan addresses continuity of learning that meets the needs of all students.

Child Study Meetings/Team Meetings:

● Teams of teachers and administrators continue to meet PK-8 to review student needs, develop interventions, and monitor student progress, as appropriate based on student need.

● At-risk student needs are addressed, enlisting additional academic and/or social emotional resources to support the area(s) of concern during the remote learning period.

Academic Intervention Services:

● AIS providers continue to instruct students utilizing a variety of in person and online tools that incorporate asynchronous and synchronous learning opportunities based on individual student needs and instructional objectives, such as: Google Classroom, Zoom and other remote learning technology supports.

● Teachers are providing instruction that is aligned with the research based programs that meet student needs, such as IXL, Guided Reading, and Leveled Literacy Instruction(LLI). Additional mathematics remediation is being done utilizing live small group instruction, teacher created videos, and “push-in” work into live whole class sessions by the mathematics AIS teacher.

Teaching Assistants:

● Teaching assistants are working with individual and small groups of students regularly through live interactions and distance learning programs to ensure provision of beneficial modifications and accommodations during remote learning, including things such as check for understanding, support for organizational skills, on task focusing prompts, and simplification of directions.

Parent Involvement:

● Parent concerns are addressed on an ongoing basis through phone, email, and digital live meetings.

● Parent workshops and community meetings continue as originally planned on a digital platform.

What tools/strategies are you using to address the social-emotional needs of students, families, and staff during this crisis?

Social Emotional portion of the re-opening plan Continued use of the PAX Social Emotional Program. Morning meetings, and social check-ins in Google Classroom.